Your complete guide to effortless event planning with Reliance Catering.
Planning an unforgettable event in Southern California takes more than great food — it takes precision, creativity, and the right team to bring your vision to life. Whether you’re hosting a wedding, corporate gala, or private celebration, this guide walks you through every detail to make your event seamless from start to finish.
👥 Guest & Event Details
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Confirm event date and venue location
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Finalize guest count (adults, children, dietary preferences)
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Choose your service style (Buffet, Plated, Family-Style, Food Stations)
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Outline your event timeline (Cocktail Hour, Dinner, Dessert, Late-Night Bites)
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Note any special requests or memorable moments to highlight
🏠 Venue & Setup Coordination
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Decide on indoor vs. outdoor setup
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Review seating layout and flow
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Confirm prep and kitchen access
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Check for power, water, and lighting availability
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Coordinate parking, gate codes, and vendor entry
🍽️ Menu Planning
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Select your final menu items with our culinary team
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Include dietary accommodations (vegan, gluten-free, allergies)
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Establish your beverage plan (Full Bar / Wine / Non-Alcoholic Options)
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Schedule a tasting or menu review
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Adjust timing for weather or temperature-sensitive dishes
🍴 Rentals & Equipment
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Arrange tables, chairs, linens, and glassware
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Confirm serving ware and platters
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Reserve warming or propane setups for outdoor service
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Finalize décor, lighting, and shade solutions
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Keep backup equipment available for peace of mind
☀️ Comfort & Climate Planning
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Monitor weather leading up to the event
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Prepare comfort solutions (misters, fans, umbrellas)
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Identify shaded or indoor backup areas
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Offer guest comfort items (sunscreen, napkins, chilled beverages)
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Schedule hot-food service for ideal timing
🕒 Final Coordination
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Confirm chef and staff arrival times
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Verify vendor deliveries and setup schedules
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Review invoices and finalize payments
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Arrange gratuity and post-event cleanup
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Double-check guest count and seating arrangements
🌴 About Reliance Catering
At Reliance Catering, we proudly serve Southern California and beyond with full-service catering and event solutions. From intimate gatherings to large-scale celebrations, our team combines innovative cuisine, elegant presentation, and exceptional service to create experiences your guests will never forget.
📞 (442) 444-0081
🌐 www.reliancecatering.com
💌 Get a Custom Quote →